MESSIAH UNITED METHODIST CHURCH

BUILDING COMMITTEE –

MEETING NOTES September 12, 2007

 

OPENING & DEVOTION

Howard opened the meeting with prayer at 7:15 pm.

Attending for the: Building Committee: Howard Albrecht, Kevin Hughes, DeAnn Pugh, Joe Hockersmith, and Rod Shaffer.  Guests: Louise Holtry, Dan Turner, Jan Turner, and Randy Taylor.

Excused: BJ Wyrick, Heather Deutsch, Kevin Plasterer, and Brenda Gabler

 

REVIEW OF PREVIOUS MEETING NOTES

Joe motioned that the Committee accept the notes from the meeting of August 22 as they read; Rod seconded the motion – all were in favor.

 

PUBLIC/CONGREGATION COMMENTS

Summary of Oral Comments – none received

Summary of Written Comments – none received

 

OLD BUSINESS

            Presentation Outline (for 10/7)

Howard referred everyone to the Outline he had distributed for their consideration via email.  He provided copies to guests in attendance.  The date of October 7, 2007 has been confirmed for the Congregational Information meeting.  Kevin Hughes said that as this will not be a charge or church conference, Tim Baer would not be attending.

 

Discussion turned to the outline (order of the presentations and headings - for general content).  All were in agreement with the order and general content.  The following notations were made:

1)      Louise Holtry – confirmed that nursery and childcare (up to kindergarten) will be available from the end of service on Sunday 10/7 throughout the duration of the presentation program. She asked that she and volunteers have copies of all presentation materials provided to them.

2)      Child care for children 1st through 4th grades was being looked into – need to confirm status with Kathy Halter.

3)      There will be no adult Sunday school classes Sunday 10/7.

4)      Randy Taylor noted that Zack Craig might be able to videotape the entire program for later viewing by nursery teachers and others unable to attend the meeting.

5)      Howard to check on PA and audio system operations for presentation (UPDATE – Sean Wolford agreed he would ensure we have operational coverage)

6)      Kevin Hughes - all references in the program and materials should be made to the capital RUNWAY committee, as they have not yet been commissioned as a campaign committee.

7)      Projected presentation run time – to allow more time for questions and answers, Committee Chairs will introduce themselves ONLY, and not individual committee members.  Committee members will be expected to stand upon introduction of their Committee and its chair for the purpose of recognition by congregation members.

8)      The completed draft outline will be shared with the key church leadership persons (Council Chair, Trustees Chair, Capital Runway Chair, Pastor Kevin), in addition to Building Committee with presentaiton time targets. 

9)      A rehearsal needs to be scheduled to ensure time targets allotments are generally accurate.

10)  Since the bulk of this presentation will be from the Building Committee, Howard and Joe will share in the presentation.

11)  All presentation points will be put in a power point slide presentation (confirmed with Sean that it can be projected), and copies run for distribution to all in attendance.  After the presentaiton The power point presentationwill be posted to the church website.

 

Persons in attendance discussed presentation styles, and points of emphasis.  Time was spent reviewing typical questions, and ensuring that answers are clear but brief in order to try and stay within the planned 2-hour time frame we have set as a target.  Everyone was in agreement that if there is sufficient interest, presenters and leadership persons should be prepared to stay as long as necessary so everyone feels they have had the opportunity to ask questions and receive answers.

 

Presentation rehearsal

All were in agreement this is necessary.  Howard will make revisions to the tentative program as discussed this evening and contact Joe, Brenda, Don Morton (Capital Runway), Marlin, and Kevin Hughes regarding scheduling of a rehearsal.

 

NEW BUSINESS

No new business was brought up for discussion       

 

OPEN DISCUSSION

No items were brought up for discussion

 

REMINDERS

            Council Meeting 9/18

            Next meeting – 9/26 (possible cancellation for rehearsal)

                                    10/10

 

ADJOURN

There being no other business, the meeting was adjourned at 9:40.