MESSIAH UNITED METHODIST CHURCH BUILDING COMMITTEE

MEETING NOTES: May 9, 2007

LOCATION – FELLOWSHIP HALL at 7:00 p.m.

OPENING & DEVOTION

Howard opened the meeting with prayer at 7:35.

Attending: Heather Deutsch, Joe Hockersmith, Kevin Plasterer, BJ Wyrick, Rod Shaffer, Brenda Gabler, and Howard Albrecht

Excused: DeAnn Pugh

REVIEW PREVIOUS MEETING NOTES

The notes from the meeting of April 11, 2007 were accepted as presented, motion by Joe, seconded by BJ.

PUBLIC/CONGREGATION COMMENTS

No Oral Comments were received

Howard summarized the Written Comments received by Peg Shaffer, noting that like virtually all the comments the Committee has received to date have as a common theme concern that the Committee look sufficiently to the future in terms of renovation and expansion work it is considering for congregational presentation.

NEW BUSINESS

Howard began this evening’s meeting with a general notation on coming to closure on the presentations of 4/13/07 and subsequent firm selection.

The Committee began by reviewing the Program-Project requirements and data description document prepared by the Study Committee in 2005. It was noted that while this information is dated, it is the most current compilation of information on our congregation and growth rate trends presently available. Howard directed everyone to several pertinent items under the renovation/expansion option. The Committee then reviewed the renovation and expansion sketches and plans Newcomer & Associates together with Brechbill & Helman prepared and presented to the Study Committee, and in turn presented to Church Council.

After a good discussion, and careful consideration of the Program-Project document, the plans developed and presented, the current commission of the Committee, and the input received to date, those in attendance unanimously decided to pursue with Brechbill and Helman the original full scope “Renovation and Expansion” program they prepared for the Study Committee.

Howard noted that Brechbill & Helman are anxious to sit down with the Committee for an “orientation meeting” so discussion of design options could begin. The Committee directed Howard to contact Brechbill & Helman, and inform them we do wish them to request the services of Newcomer & Associates as their architects for our program, and to inform all that we would like to start our orientation with Sketch plan number SK3. Joe offered that to save the firm the time and trouble; if they could share with him these renderings in wither PDF or CAD file format he would see that sufficient copies are made in advance of the meeting.

After checking with schedules, it was confirmed that the Committee would meet in closed session with Brechbill & Helman and Newcomer & Associates on Tuesday May 22, 2007 at 7:00 in the Church Conference Room.

OLD BUSINESS (time permitting) – Discussion of these items was tabled pending outcome of closed session meeting to June Meeting

Finalize Project requirements – Fellowship Hall

Finalize Project requirements – Courtyard/Atrium

Finalize Project Requirements – Evangel Center

Discussion of contracting – legal counsel

Errors and omissions coverage

OPEN DISCUSSION

No items were brought up for discussion

REMINDERS

CLOSED SESSION MEETING: COMMITTEE ONLY – May 22, 2007

Next Committee Meeting: June 13, 2007

ADJOURN

Howard noted he would draft an update for the June Newsletter for the Committee, and that he would meet with Trustees to share our progress with them. Howard will also be attending the Church Council meeting to provide them with an update also.

There being no other business, Howard closed the meeting with prayer at 8:40.