MESSIAH UNITED METHODIST CHURCH BUILDING COMMITTEE

MEETING NOTES: MARCH 15, 2007

LOCATION – CONFERENCE ROOM

OPENING & DEVOTION: Meeting began at 7:30 pm. Devotions led by Howard Albrecht.

Those attending: Howard Albrecht, Heather Deutsch, Joe Hockersmith, DeAnn Pugh, Rod Shaffer, and B.J. Wyrick

Excused: Kevin Plasterer, Brenda Gabler, Troy Howell

REVIEW OF PREVIOUS MEETING NOTES:

Minutes of February 28, 2007, were approved.

PUBLIC/CONGREGATION COMMENTS

There were no new oral or written comments.

Howard has received a written copy from Donald Dickinson of a list of requests by the Music Staff. Don had presented these requests to the Building Committee on January 17, 2007. Copies were provided for all members.

OLD BUSINESS

M/F Study Committee Survey Review

A subcommittee of Heather Deutsch, Joe Hockersmith, and Rod Shaffer met to review and update Study Committee Survey for accuracy of the requirements of the Atrium and Evangel Center. Joe Hockersmith went over their suggestions with the full committee. Howard suggested we combine these two reports to the list of requirements for Fellowship Hall and include any suggestions from public/congregation.

NEW BUSINESS

Building Committee Workplan

Committee reviewed and accepted the “Building Committee Milestone Workplan for 2007.” This was prepared by Howard; he will have it posted on Messiah Church’s website. All agreed that this workplan was out best estimate and vision for the renovation and building program authorized by the Church Conference in ACTS 29:2006, and as such represents the essentials of our commission. The workplan will be updated as progress is made, and updates will be posted to the church website.

Building Committee Newsletter Report

The Committee reviewed and accepted a “Report from the Building Committee” to all members of the congregation. This was written by Howard and will be placed in the April Newsletter.

Invitation Letter to Design & Build Firms

The Committee reviewed and accepted the draft letter to be send to the top three firms as identified by the M/F Study Committee who after lengthy discussion were agreed by the Building Committee to be under consideration for award of the Building Program. Howard will ask Amy to send these out this week. The firms under consideration are: Brechbill & Helman (Newcomer & Associates), Campbell & Associates, and WS Miller & Sons.

Interview Process and Tool

The Committee reviewed the interview process that had been shared via email. All were in agreement with the following interview process:

All interviews will be conducted on the same day, Friday, April 13, 2007

Interviews will be scheduled for the same set amount of time.

Each firm shall have 10 to 15 minutes for a general introduction/presentation of themselves to the Committee prior to the interview.

The interview shall be the same questions asked in the same order by the interview panel.

Upon conclusion of the interview, each panel member shall then score their own questionnaire on the firm using the pre-determined score range for each question.

Reference check information shall be shared with all panel members after the scoring is completed; questions pertaining to reference checks will then be updated if necessary by panel members.

Panel members shall assign a numeric value or score for each interviewed firm.

The scores of the same number of panel members for each firm shall be added.

The firm with the highest numeric score shall be awarded the Building Program.

The Committee also discussed and agreed that in the event of a tie score, it would be the responsibility of the Committee to reconcile their rates so that a selection could be made.

The Committee also reviewed an interview tool created by Howard. It was accepted with changes made to questions 1, 10, and 11, and an additional non-scored question added. The new question asks for an estimate of the length of time to complete renovation of Fellowship Hall and to be ready to start next project.

OPEN DISCUSSION

Brenda Gabler is scheduling a meeting/tour at Memorial Lutheran Church for anyone in our congregation who will be using their facilities during our renovation periods. They are considering the following dates: 4/19, 4/26, 5/1, 5/3, 5/8, 5/10. Anyone interested in attending should contact Brenda.

Capitol Funds Runway Committee has started meeting. Members include: Don Morton, Janet Turner, Eugene Albright, Shelia Malone, Tim Hamilton, and Dennis Landi.

NEXT MEETING: April 11, 2007, at 7:00 pm in Fellowship Hall.

ADJOURN

Howard adjourned the meeting with prayer.