ADMINISTRATIVE TEAM
MEETING
PRESENT:
Cathy Hartle, Michael Perry, Dyanne Olson,
Bryan Hill, JoBeth Marshall, Gordy Stobb, Helen Isaacson, Betz Tepley,
Bette Benedett, Donna Rekstad,
and Dianne Spillum.
CALL TO ORDER: Cathy Hartle. The agenda was approved (M/S/P Betz/Dyanne)
OPENING PRAYER: Rev. JoBeth Marshall
SECRETARY’S REPORT: Report was approved (M/S/P
Bette/Bryan)
FINANCIAL SECRETARY’S / TREASURER’S
REPORT: Financials
from January and February were accepted (M/S/P Mike/Bryan)
MINISTER’S REPORT:
Pastor JoBeth has developed a form she’ll use to let us know how she
spends her time. Most recently, that has
been on Lent and Easter, financial matters, visitation, and on job
descriptions.
LAY LEADER’S REPORT: Cathy – The Search and Call
Committee will be meeting with the UCC Associate Conference Minister on Monday,
March 23rd.
NEW BUSINESS: Extended discussion was held around
the future structure of First United Church.
We discussed the pros and cons of teams and of committees, and came to
the conclusion that we could use the best of both types with
a hybrid system. We can leave
these committees generally open-ended, with people serving for one year with
the option to serve longer if they wish.
It was felt that the Building, Grounds and Equipment team, the Personnel
Parish Relations team, and the Finance team in particular would benefit from
people who committed for a longer period of time than one year, to add
stability and continuity to the teams.
We will try this hybrid method for the next year, and then re-evaluate.
COMMITTEE, TEAM AND TASK FORCE
REPORTS:
Finance: Bryan Hill reported the discussion
of several items at the finance committee, ranging from financial management
recommendations to improving our computer system. This committee will be implementing several
improvements over the next year. Bryan
reminded us that we promised Donna we would find a new treasurer for next
year. The board agreed that we should go
ahead with the wireless access and networking of the computer/printer system as
in the approved budget.
Building,
Grounds and Equipment: Dyanne reported they have looked into a new
refrigerator for the kitchen at a cost of $600-$650, and a new vacuum cleaner
at a cost of $450. The carpet in the
church will be cleaned on Thursday and Friday.
Outreach: Betz reported that March is MN Food
Share month. Betz asked if we could
divide our donation between the local food shelf and MN Food Share. The board felt that it was too late into
March to change that this year. Saturday
April 4th is a Kids Against Hunger packaging event in Sauk Rapids, from
10:30 – 12:30.
AGENDA ITEMS FOR APRIL 14TH
MEETING: We will again devote most of the meeting to
discussion of how we are as a church at First United. Written reports are strongly recommended
in order to save time for discussions about key topics through the next few
months. JoBeth will be gone for this
meeting. Topics chosen for next month
are:
·
Hospitality
at First United: How do we best do this?
What are our outreach opportunities through hospitality?
·
Building
the volunteer base of First United
Reminder: if you want something in the Sunday
bulletin, it needs to be in the office by Wednesday.
The meeting was closed with The Lord’s Prayer
Acting Secretary – Dianne Spillum