ADMINISTRATIVE
The meeting of the Administrative Team was called to order by Cathy Hartle. Present were Cathy Hartle, Michael Perry, Dyanne Olson, Bryan Hill, Gordon Stobb, Helen Isaacson, Betz Tepley, Donna Rekstad, and Dianne Spillum.
Cathy Hartle asked for blessings on the group.
It was moved by Helen Isaacson, and seconded by Dianne Spillum that the secretary’s report be approved with clarification that the “new refrigerator” referred to in the Building, Grounds & Equipment report is, in fact, a refrigerator/freezer which, based on a switch, would serve as a full refrigerator or a full freezer depending on the desires of the kitchen crew and that one-half of the cost would be paid for by the UCWA. Motion carried.
The financial secretary’s/treasurer’s reports were accepted on a motion made by Michael Perry, seconded by Bryan Hill, and carried.
Reverend JoBeth was not present but her report is attached to and made a part hereof.
Annual Meeting: By consensus, the annual meeting was set for Sunday, June 14, following the church service. It will be an “Eat & Meet” time with the meeting taking place during a potluck dinner.
Building Our Volunteer Base: Helen Isaacson agreed to collate the last “Time & Talent” survey and get the information to the Administrative Team for distribution to the appropriate teams. As to the possibility of a Volunteer Coordinator, Bryan Hill said he would serve as the coordinator if could become the vice-chair, as opposed to the co-chair, of the finance team. In addition, members have to again be instructed to be gracious in the action of the volunteer -- accept the way they do their jobs, even if it is different than the way we would do it, and do not complain if things did not go right.
Hospitality: How do we improve this? It is now necessary to have someone make the coffee and clean up on Sunday mornings since the Minister no longer makes the coffee and the person that was handling the clean up is no longer attending. Some of the places where hospitality needs to be dealt with are when we have teacher and senior recognition Sundays, Confirmation Sunday, and Christmas services. One source of concern is that the team that sets these special events does not communicate to the people that are going to be responsible to provide the coffee, etc. This is something we need to work on.
COMMITTEE,
It was moved by Michael Perry and seconded by Dianne Spillum on behalf of the Mission & Ministry Committee that a gift of $334 to Starlake Bible Camp be approved. Motion carried.
Michael Perry reported on behalf of the Search & Call Committee that a decision was being made concerning whether the profile would state that the church would be offering compensation in accordance with the Minnesota Conference of the United Church of Christ Guidelines.
Building,
Grounds & Equipment stated that May 2 would be spring clean up day,
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Education: Dianne Spillum reported that graduation and senior recognition will be on May 17.
Outreach: It was reported that our church will be responsible for home-delivered meals the week of April 27. At least 17 ham cards have been given to the food shelf. Betz is working with Jonathan on the Heifer Project with other congregations to see if enough funds can be raised to purchase an ark. The paint-a-thon is set for the first Saturday in August and the church needs a team leader. The paint-a-thon breakfast will be held at our church. Our assignment is to paint a mobile home in the Suburban Mobile Home Park. Discussion was held that we need to work on a process as to how projects are undertaken by the church and how the church can be involved in that decision making to obtain broader support of the projects.
Youth Ministry: See Jonathan’s report attached hereto.
The chair will choose one of the pending future business items contained on the agenda for discussion at the next Administrative Team meeting. In the meantime, nominees for officers and teams for the upcoming year are needed.
The meeting was adjourned with the unison saying The Lord’s Prayer.
Michael Perry,
Acting Secretary