First United Church will make disciples through worship, nurturing members, its witness to Christian faith and unity, and service to the human community.

ADMINISTRATIVE TEAM MEETING

December 09, 2008 Minutes

Present:

P Cathy Hartle Lay Leader

P Mary Twitchell Recording Secretary

P JoBeth Marshall Pastor

P Barb Lyons Finance Team Co-chair

P Diane Spillum Financial Secretary & Sunday School

P Betz Tepley Outreach

P Dyanne Olson Building, Grounds & Equipment

P Bette Benedett UCWA

P Gordy Stobb Personnel Parish Relations

CALL TO ORDER - Cathy Hartle

OPENING Prayer – Rev. JoBeth Marshall,

SECRETARY’S REPORT - Mary Twitchell - Dianne/Barb approved

FINANCIAL SECRETARY’S / TREASURER’S REPORTS – Need corrected October financial report and the November balance sheet. Motion to accept the treasurer’s report
ACTION: motion to accept report: Barb/Bette - passed

MINISTER’S REPORT – Rev. JoBeth Marshall

· Working on updated job descriptions with the staff. Asked each person to take the last description and review it. Pastor JoBeth will meet with each to review description. Meeting will also serve as the performance review.

· Worship services – Advent and special services

· Hospitality teams – who is responsible for… JoBeth has run into a lot of questions about this. Discussion of how we handle hospitality. How do we make sure that the hospitality needs of our congregation are met?

LAY LEADER’S REPORT – Cathy Hartle

· Cathy passed out the updated calendar that now includes the search and call dates

· Update on small group discussions; last adult small group meeting is tonight. Youth group is coming up in January. Mike has facilitated most of the groups.

OLD BUSINESS:

· Visitor packets – no action

· Marketing/Membership Task Force – Bryan – no report

· Guest Sunday was Dec. 7^th – Do we want to do again? Consensus is that we should continue to do this quarterly as a hospitality event. We will plan to do next one on Palm Sunday.

· Discussion of TV broadcast as a means of reaching people in the community

· Discussion around remaining questions (begun in October; see bottom of Pg.2) – put on hold

· Technology – Mary has talked with Brad at Radio Shack and will get a quote on service and updates later this week.

NEW BUSINESS:

· Discussion of support for new missionary team – Bryan has the information - table

· Budget for 2009 – Barb still needs a lot of budget requests from the various teams/departments. Education and Building, Grounds, and Equipment have given them a budget requests. Finance is asking for a written budget from each team/department by Monday, December 15. Expenses connected with the search process should be a line item under PPRC part of report – consensus was that we need to budget $8,000. Need recommendation on any cost of living increase for salaries.

· Betz wanted to know what she can spend her money on for outreach. Cathy asked Betz to propose a budget for outreach.

COMMITTEE, TEAM AND TASK FORCE REPORTS

· Finance: Barb Lyons – Stewardship progress – pledges so far total $121,000. Diane said that we have always sent out a follow-up letter. Finance committee needs to determine if we should send out the letter. JoBeth will work with Margaret to get office expenses. Mary T will get computer costs.

· Worship Team - Joanie Bellig – No report

· UCWA - Bette Benedett – Christmas Tea – had over 100 people. There were many positive comments. Treats and flowers were delivered to shut after the tea. Will also be giving out treats to the children after the program on Sunday

· Mission & Ministry – Mike Perry – A written report was submitted by Mike. We need to approve distribution of funds that was recommended by M&M. (list attached to minutes)
ACTION: Motion to approve distribution: Diane/Mary - Approved

· Archival Team - Echo Kowalzek – No report

· Building, Grounds & Equipment - Dyanne Olson –

o Discussing marking the edges of the chancel risers. Buck has looked into it. Dyanne/Betz – motion/second that we sand the edge of the step and paint it with a contrasting color and then coat it with polyurethane. Carried

o Looking into lighting – will turn current fixtures in the fireside room upside down for down lights. Buck is getting information on relighting stained glass windows with LED lights.

· Personnel Parish Relations – Gordy Stobb - met Nov. 20 – talked about the need to get description of committees and their roles. The committee will next meet Jan 4. Cathy reviewed some of the discussion they had at the meeting on structure and roles of the committee. Salaries need to be on the agenda for the next meeting. Future topics will include: reviewing revised job descriptions; specific roles for this team, and preparing for any transitions as they may occur.

· Education - Dianne Spillum – Christmas program this Sunday

· Outreach - Betz Tepley –

o Home delivered meals: December 22 – 23 (a.m. early)

o Joyful Noise cancelled for 1^st United Church – no room on Coborn’s schedule for us on Dec. 20

o Dec 21: one of the ladies in charge of Families of Deployed Military will come and talk at 9:15 before church – UCWA will match up to $100

o Jonathon and JoBeth working with other churches to get Heifer Project International going in LF

o 1^st Sunday in Feb is Souper Bowl Sunday. Jonathon working with kids and will take a special offering that day

o Oasis share-a-meal – Jan 8 – 5 at 1st Lutheran

· Youth Ministry Team - Jonathan Larson – sent written report

· Memorial Fund – Helen Isaacson – no report

Agenda Items for next meeting (January 27 – changed to facilitate budget process – congregational meeting to approve the budget on Feb 1)

· Budget approval

· Tentative: Balance Sheet explanation (Bryan/Barb) - hold

· Selection of Search and Call Committee – each Admin Team member is to submit in advance 3 names of people who they would recommend for the committee

· Teams are to submit written reports from committees for next meeting, due to very full agenda re: budget and search and call committee selection.

Closing Prayer - The Lord’s Prayer

Mary Twitchell, Recording Secretary