Innabah Retreats
Overnight Retreats
Overnight Retreats Information Here
Planning a Retreat
We do not go on vacation without planning ahead. A good retreat is no different. In order to build success into your weekend, you must plan!
- Guest groups must provide their own Retreat Leaders, Program Director and/or Spiritual Director.
- A successful program blends scheduled and unscheduled events. Be careful not to over schedule or under schedule.
- Be sure to include the following in your program: personal time, group planning and discussion, recreation, some free time, fun and informal interaction, and sleep.
- Quality leadership for any activity is as essential as the activity itself. An adequate ratio of adults to youth/children will provide proper supervision at ALL times and ensure a successful retreat for everyone. (We suggest one adult per six children or youth.) ALL mixed groups MUST have both male and female counselors and at least one adult counselor must be included in each sleeping area.
****It is essential for youth leaders to supervise youth at all times!****
TWO weeks prior to your group arriving at Innabah, you are required to send your “Retreat Schedule” and the “Pre-Arrival Checklist” received with your confirmation letter.
- ONE week prior to arrival the Group Leader must call the FINAL count into Innabah’s Reservationist. This count should reflect the names you have listed on the “Group Retreat Gust Roster & Fees” form. Please bring this completed from with you. It will be used to finalize payment.
- REMEMBER! Each retreat participant under the age of 18 who is not accompanied by a Parent/ Guardian MUST have a Permission and Authorization form completed and brought with them to Innabah. It is suggested the Retreat Coordinator collect these and keep them readily available throughout the retreat.
- When you arrive, please report to the office before going to your reserved area. A member of the Innabah Staff will welcome your group, give a brief orientation, and answer any questions or give further assistance.
Insurance
LIABILTY INSURANCE: EACH Guest group must have their own Liability Insurance. If you have any questions regarding this, please contact the Director. Please bring a copy of your insurance certificate to camp with you.
HEALTH INSURANCE: In case of illness or injury, EACH retreat participant is responsible for his/her own medical expenses.
REGISTRATION & FINANCES
- A specific deposit is requested with your contract. (25% of total balance). Please note on your contract the date this deposit is due.
- The reservation date dues not become final nor does the contract become binding unless the original signed copy and deposit amount are received by Innabah on the date noted on your contract.
- It is the responsibility of the Group Leader to inform Innabah of the final count for their group by the date indicated on the contract. You will be responsible to pay for this number upon arrival.
- PAYMENT – Unless other specific arrangements are made in advance, it is understood that Innabah will receive full payment of all fees due upon arrival. We prefer payment be in the form of one check, not several personal checks.
- It is the responsibility of the Group Leader to notify Innabah of any intentions to cancel or reduce their contracted group size as soon as possible. Please see the Cancellation Clause on your contract for our refund policy.
GROUP ACTIVITY SCHEDULE
Quality activities provide for a quality retreat. Please note we request that you send a copy of your Guest group Activity Schedule to Innabah at least two weeks before your scheduled event. Thank you for your cooperation in this matter.
FRIDAY 7:00 PM Arrive at Innabah
8:00 PM Orientation by Innabah Staff (Optional - times can vary)
8:15 PM Get acquainted activities
9:30 PM Snack
10:00 PM Study Session
10:45 PM Closing Devotional
11:30 PM Lights Out
SATURDAY 7:00 AM Rise and Shine
8:00 AM Breakfast
8:45 AM Study Session
9:30 AM Break
9:45 AM Study Session
10:30 AM Break
11:45 AM Planned Recreation
12:00 Noon Lunch
1:00 PM Study Session
2:00 PM Recreation
4:00 PM Free Time
5:15 PM Prepare for Supper
5:30 PM Supper
7:00 PM Movie or Video
8:30 PM Small Group Discussion
9:00 PM Snack Time
9:45 PM Planned Activities
10:45 PM Reflection Time/Devotions
11:30 PM Lights Out
SUNDAY 7:30 AM Rise and Shine
8:30 AM Breakfast
9:30 AM Study Session
10:45 AM Worship Service
11:45 AM Free Time (pack for home)
12:30 PM Lunch
1:30 PM Depart for Home
PERMISSION AND AUTHORIZATION FORMS
- A permission and authorization form is required for each person under the age of 18 participating in your scheduled event, not accompanied by a Parent/Guardian. This form must be completed and signed by a parent or legal guardian. These forms are to be kept by the Retreat Coordinator TO HAVE READILY AVAILABLE in case of emergency.
- You should have received this form with the Contract Confirmation Letter, if not, please call the Reservationist at Innabah 610-469-6111 or office@innabah.org and they will be glad to send it to you.
EMERGENCY AND SAFETY INFORMATION
For your safety and comfort, in keeping with recognized Christian Camping International and American Camping Association standards, we would like you to be aware of the following:
- EACH GUEST GROUP using Innabah is required to provide someone to handle medical emergencies. This person shall have as a minimum, current certification in Standard First Aid or equivalent. Innabah does not first aid services or equipment for Guest Groups. These are the responsibility of the sponsoring organization.
- If further treatment beyond first aid is required, Innabah Staff MUST be notified, An Accident/Incident Report form must be completed and given to the Director.
- IN THE EVENT OF A MEDICAL EMERGENCY you may dial 911 on the small office phone located in the Farmhouse, or, in the evening, the phone in the back of the kitchen. Innabah assumes no responsibility for transporting any of its guests to a medical treatment location, but will contact emergency medical services. Please contact the Innabah Staff immediately after calling 911.
- An emergency information sheet with phone numbers and directions to the nearest treatment facilities and an Accident/Incident form will be given to the Group Leader upon arrival. Additional forms are available on the bulletin board outside the offices.
- For your protection, ALL buildings are equipped with smoke alarms. Winterized buildings are equipped with fire extinguishers, emergency lights and exits. Please note: the discharge of any fire extinguisher other than for an emergency will result in a $60.00 charge to the Guest Group/individual.
- Please take note of the nearest fire emergency exit in your building and proceed directly to that exit, if necessary.
- In the event of a power outage, strategically placed emergency lights will illuminate the building for approximately thirty (30) minutes. We suggest you stay in your building until the power is restored. If outage occurs during night hours, please contact Innabah Staff as listed on your emergency sheet.
- Pool usage (seasonal) – the swimming pool and pool area may only be used when a staff certified lifeguard is on duty. Arrangements to use the pool must be made two weeks in advance through the Innabah Reservationist. The pool is NOT open after dark.
- Canoe usage (seasonal) – Canoeing and boating are permitted only with adult supervision and strict adherence to posted boating safety rules and regulations. Life jackets must be worn at all times!
- Sledding and Tubing (seasonal) are permitted only on hills designated by the Innabah Director and in adherence to Innabah’s safety regulations.
- Please remember, NO ONE is permitted on the Challenge Courses without the supervision of qualified Innabah Staff.
- Please operate your vehicle in a safe manner, 15 MPH, and park only in the camp parking lot. Vehicles may be unloaded at assigned buildings and then parked in parking lot.
FOOD SERVICE
- Innabah will provide quality home cooked meals that are served family style in the main dining room.
- If someone in your group is a vegetarian or has ANY dietary needs PLEASE let us know two weeks in ADVANCE. We will do our best to accommodate.
- An Innabah staff member will explain all Dining Room procedures to your group before the first meal begins. There are also printed instructions on each table. Guest groups are expected to assist with table setting, serving, and table clearing. Cruisers (table waiters) should arrive 15 minutes prior to mealtime to set their group’s assigned tables. One person for each table (8 to a table) is sufficient. The Innabah Staff thanks you in advance for this service.
- Promptness for meals is essential so food can be served hot and tasty. We also do not want to detain the kitchen staff unnecessarily. Please remember the following meal times and include them in your schedule:
Monday-Saturday Breakfast 8:00 AM
Lunch 12:00 Noon
Supper 5:30 PM
Sunday Breakfast 8:30 AM
Lunch 12:30 PM
Varied meal times may be suggested by the camp for large multiple retreat groups.
- Snacks, (i.e., Pizza Party, Hot Dog Roast, Ice Cream Sundaes, etc…) are available costs and must be arranged two weeks in advance of your scheduled event. We ask that the evening snacks provided by Innabah Staff be scheduled before 9:00 PM.
- NO food or drink is permitted in the bedrooms of ANY facility, or the meeting rooms/chapel of Bethany Lodge. (Snacks may be served in Lobby area only.) Please make sure your area remains clean and any spills are wiped up immediately.
FACILITY CARE
- Innabah will provide adequate meeting space, comfortable sleeping areas and clean bath facilities. Innabah’s serenity and natural beauty help assure a successful weekend, mid-week or day retreat for any size group.
- Guest group leaders are expected to maintain order at all times and prevent damage to Innabah property. It is understood that Innabah will bill for any and all damages incurred by the Guest Group or individuals.
- The Guest Group is responsible to maintain a safe and healthy environment in any facility they occupy. Each facility is to be left in the state of cleanliness and in the order it was found upon arrival. Please place all trash in the proper containers. Please see posted facility care guidelines in each lodge.
FIREWOOD/CAMPFIRES
1. A campfire can provide a very unique setting for any outdoor experience. Please use pre-designated sites and areas for these activities ONLY.
- If you would like an outdoor campfire as part of your program, please notify the office to see if these areas are available. Firewood is stacked at each area. You may use DEAD wood found on the ground – DO NOT CUT LIVE TREES.
- Your group is responsible for building their own fire and keeping it attended at ALL times. (Bonfires can be built by our staff if arranged ahead of time.) Water buckets are located at each fire area in case of emergency and pour over the embers. Make sure the fire is entirely out before leaving the area. Thank you!
- If you are staying in the FARMHOUSE, WEBSTER, or GOODWIN Lodge, firewood will be stacked outside each building. You are responsible to start your own fire and keep it attended at ALL times. Please be aware of the location of the fire extinguishers and fire exits in your building.
SMOKING
Smoking is NOT permitted in ANY of our buildings. If you must smoke, please do so outside of the buildings and, PLEASE, dispose of your litter properly.
ALCOHOLIC BEVERAGES & ILLEGAL DRUGS
- These are NOT permitted anywhere on our property. Anyone found using either or both will be requested to leave our property immediately.
- PLEASE NOTE: anyone under the age of 21 consuming alcohol or found with illegal drugs must be reported to the proper authorities.
Vehicles may be driven to buildings and outpost area for unloading and loading of your personal gear. However, after unloading, please park all vehicles in the parking lot. Please do not park in front of Webster or Bethany Lodges and please do not park in front of the dumpster. Thank you for your cooperation.
CURFEW & LIGHTS OUT
Activity schedules should include enough time for recreation, study, fellowship, worship and sufficient sleep. Therefore, it is expected that all Guest Groups will be quiet and in their assigned facilities by 11:00 PM. (A Noise Curfew is in affect from 11:00 PM to 7:00 AM) Children and youth should NOT be out after curfew without adults!
2. These activities must be facilitated by an Innabah staff member. Groups are NOT permitted on the course without Innabah staff leadership.
3. Please contact the Innabah Reservationist as to cost and availability 3 weeks PRIOR to arrival. Availability is on first come basis.
HAYRIDES
1. Enjoy a fun ride through the trails of Innabah woods and grounds on the “Innabah Hay Wagon” pulled by tractor. Our wagon has a 20-25 person capacity. Rides can be scheduled daytime or night.
2. Please contact the Innabah Reservationist concerning the length, date, time and cost of your ride. These arrangements must be made prior to arriving and will be scheduled on a first come basis.
ARCHERY
1. You might want to consider signing your group up for a session of archery (.
2. These activities must be facilitated by an Innabah staff member. Groups are NOT permitted on the course without Innabah staff leadership.
3. Please contact the Innabah Reservationist as to cost and availability 3 weeks PRIOR to arrival. Availability is on first come basis.
RECREATIONAL EQUIPMENT
Equipment for softball, volleyball, basketball, table tennis, soccer, and a variety of table games are available. Swimming is available from Memorial Day through Labor Day with a staff lifeguard provided. Canoes and Paddle Boats are available seasonally with each Guest Group responsible for the safe supervision of this activity. Sledding can also be enjoyed when weather permits with Guest groups proving their own gear and proper supervision.
LOST & FOUND POLICY
With the help of each Group Leader, LOST & FOUND can be prevented. PLEASE remember to inspect your facility for items left behind prior to leaving Innabah. CHECK ALL bathrooms, closets, rooms, drawers, under beds and behind doors before you leave. In the event an article is found by the housekeeping staff, the guest group will be contacted and the lost article will be kept for 2 months. At the end of that period, articles not claimed will be donated to a local charity. Thank you for your understanding and cooperation in this matter.
Items will be mailed to any guest at their request and expense.
RESCHEDULING POLICY
It is the policy of Innabah to give every Guest Group that stays with us the opportunity for the same date and facility the following year. You will have the first choice of that date. In order to assure this date, you will be given a form to fill out which can be turned into the office prior to leaving. If the form IS NOT received at this time, other guest groups will be permitted to schedule an event on that date on a first come basis.
NOTE: Innabah reserves to right to re-assign your scheduling request for a particular facility based upon your history of attendance. (i.e.: your total number of guest compared to total number of beds).
WHAT TO BRING
1. Permission and Authorization Forms for all guest under18 years of age and not accompanied by a Parent/Guardian.
2. A vehicle available to provide transportation to the hospital in case of injury or illness. A nurse is not on-site during the retreat season. A first aid kit is available in the office when it is open, but the Guest group should provide a first aid kit.
3. Personal toiletries, towel, washcloth, and an extra towel for swimming (in season).
4. Bedding – we suggest sleeping bags. Innabah provides bunk beds with mattresses.
5. Suitable clothing and shoes for a camp setting. Remember, you will be out of doors and participating in recreational activities.
6. Be prepared for inclement weather – raincoat, umbrella. A flashlight may come in handy for getting around grounds after dark.
7. We discourage bring articles of value (jewelry, fancy clothes etc.). Items tend to be dirtied or lost.
CLOSING & CLEANUP
1. If you have not yet paid your bill, don’t forget to stop by the office to settle up. Also, use this time to reschedule for next year.
2. Any injuries or illnesses incurred while attending your event should be reported to the office.
3. Each Guest group is responsible for leaving the facilities they occupied in the state which they found it, clean and in order.
4. Furnishings that have been moved should be returned to their original locations.
5. All equipment borrowed or rented from Innabah should be returned to its proper storage area or turned into the office.
6. Prior to leaving Innabah, Guest Group leaders should do a “walk through” of their facility to check for any items left behind or not packed (this eliminates most lost & found)
7. Any damage/graffiti found after your group will result in billing the group/individual for the cost of repair or cleanup.
Church Retreats
Church Retreats Information Here
Personal Retreats
Personal Retreats Information Here
Other Retreats
Other Retreats Information Here
Rates
Rates Information Here