Administrative Assistant Opening
We are
looking for someone who loves the Lord and wants to be in a supportive role of
ministry. This gifted person has a positive attitude and excellent, all-around
office and communication skills. This is a part time position in our church
office as Administrative Assistant to the pastoral staff. Resumes will
be accepted until April 1, 2008. The FVUMC Administrative Search Team contact
person is Debi La Blanc at 962-6431. Please submit resume to Debi via e-mail to
debi.lablance@verizon.net or
fax to 714-962-5061. Resumes can also be brought to the church office.
Click here to
download the
application.
PRELIMINARY JOB DESCRIPTION
ADMINISTRATIVE ASSISTANT
TITLE: Administrative Assistant
HOURS: 9:00 AM-1:00 PM, Monday-Friday
PURPOSE: Provide
part-time clerical and administrative support for the pastoral staff, lay
leaders, and members of the church. In
addition, oversee a team of office volunteers.
ACCOUNTABILITY: Accountable to the Senior Pastor and works under the supervision and
guidance of the Administrative Pastor.
QUALIFICATIONS:
1.
Has a mature
personal faith in Jesus Christ as Lord and Savior and shares in the ministry
goals of the church
2.
Exhibits
excellent interpersonal skills with an ability to meet the public and maintain
a warm, positive attitude with staff, church members and the community
3.
Able to answer
questions in person and by phone, and route calls and mail effectively
4.
Able to maintain
confidentiality
5.
Proficient in
the use of computer programs, including word processing, spreadsheets,
databases and PowerPoint, and have excellent keyboarding skills
6.
Proficient in
the use of office equipment
7.
Proficient in
office procedures, including filing methods, record keeping, and production and
distribution of materials
8.
Demonstrates
creativity and a willingness to learn new tasks and functions
9.
Proficient in the
use of business English, including vocabulary, spelling, grammar, and
punctuation, and able to create written communication with accuracy and clarity
of facts and meaning
10. Understand and carryout oral and written
communication
ESSENTIAL RESPONSIBILITIES
1.
Creates an atmosphere
that is inviting to all people passing through on a daily basis by maintaining
a clean, attractive, and organized environment in the office and church Narthex
2.
Receives
visitors, answer inquiries, provide information, and make appointments as
needed
3.
Maintains a
positive attitude at all times and poise under pressure
4.
Answers phone
calls and transfer messages from the answering machine; follow up on phone messages with pastoral
staff or lay leaders
5.
Maintains
confidentiality of relationships and records
6.
Establishes and
maintains master calendar and scheduling of room reservations
7.
Maintains
records as required, which may include membership, baptisms, marriages, deaths,
building keys, inventory, and attendance
8.
Maintains filing
system and retrieves information as requested in a timely fashion
9.
Inventories and
maintains office supplies; orders supplies as needed
10. Opens general church mail and routes designated mail
to appropriate person
11. Oversees communication of the church, which may
include weekly e-letter, monthly newsletter, weekly bulletin, online calendar,
prayer request letters and email list, welcome letter to visitors, visitor
packets, banners and signs, special events, website updates, bulletin boards,
and marquee signage
12. Compose correspondence and reports as requested
13. Develop and oversee a team of office volunteers
14. Assist lay leaders and teachers as needed, which may
include post card reminders of meetings, ordering supplies, scheduling
appointments needed for building inspections and maintenance, and making copies
of materials needed for meetings, classes, etc.
15. Participate in staff meetings as needed by pastors
16.
Perform other
standard office procedures as requested
SALARY: $13.00-$16.00 per
hour
TERMS: There is an
introductory period of up to six months for this position.
NOTE: If the responsibilities include use of
personal car to go to post office or pick up supplies, etc, the church
would/may be responsible for paying mileage and has not been included.
| Preschool | Upcoming Events | Meet our Staff
| Areas of Outreach |
| Children's Ministry | How to Know Jesus | Worship
Ministries |
| History of FVUMC |
Hispanic Assembly | Opportunities to Serve |
| Talent Bank | Prayer
Requests | Guestbook | Directions
|
Fountain
Valley United
Methodist Church
phone - (714) 962-2593
fax - (714) 964-1434